gSignature

Skip manual signature hunting and turn setup into a repeatable workflow. Open gSignature and connect it to your Workspace in a few clicks. Sync user records, map directory fields (name, title, phone, department, location) to placeholders, and pick a ready-made layout or request a custom HTML design. Drag in brand colors, a logo, social icons, and a legal disclaimer. Set rules so different groups, organizational units, or whole domains receive the correct layout automatically. Use preview to see how the signature renders in Gmail, Outlook, and Apple Mail, and enable a plain-text fallback for legacy or mobile clients. When you’re happy, push to a pilot group, collect feedback, then roll out globally.

For HR and IT, day-to-day maintenance becomes a checklist you can run in minutes. Create an onboarding policy that assigns a signature the moment an account is created or moved into an org unit. Lock critical fields so employees can’t change legal lines or titles, but allow edits to optional items like pronouns or direct numbers. Schedule updates for promotions, department renames, or rebrands; bulk-apply changes with a single action. If data lives outside the directory, import it via CSV or API and map it once. Add an approval step so changes from employees route to admins before publishing.

Marketing teams can treat every outbound email as a fresh campaign slot. Configure a clickable banner with UTM tags, define audiences (all, sales only, EU region, etc.), and set start and end dates. Run A/B tests on banners or calls to action, then track impressions and clicks right inside the dashboard. Swap creatives on the fly to promote webinars, launches, or seasonal offers. Showcase certifications, awards, or partner badges to build trust. Sales can insert calendar booking links or dynamic QR codes; customer success can highlight help center resources for faster case deflection.

Governance is built in. Apply the right disclaimer per country or business unit with signature compliance rules. Centralized controls, role-based permissions, and an audit trail keep changes accountable, while tamper-proof deployment ensures the design and body content arrive intact. Multi-client support covers desktop and mobile apps, and compatibility checks flag problematic fonts or oversized images before rollouts. Use analytics to spot broken fields, measure performance by team, and prove ROI. If something goes wrong, revert to a previous version in one click and restore consistent, professional emails across the company.